Licences and certificates that never expire unnoticed
Certification and licence expiry tracking is a stated UK buying criterion, because an expired SIA licence on a client site is a contract problem before it is an admin problem.
Expiry dates kept in a spreadsheet are only checked when somebody remembers to check them.
14-day trial, no card, full Pro features
- Harbour Point
- Kestrel House
- Milldale Depot
- Weir Street
What this gives your operation
See expiry coming
Certifications with expiry dates sit on the worker record, covering SIA licences, DBS checks and training.
Onboard without the paperwork loop
Invite workers and let them complete their own details, with the invite lifecycle tracked including resends.
Answer the DPO in the room
A subject access request export, retention categories on notes and UK data residency at production give you a straight answer.
The workflow, start to finish
- You invite a worker, and they complete their own profile and documents.
- Certifications are recorded with expiry dates against the worker.
- Expiry is visible before it becomes a problem on a client site.
- Leave requests and approvals run on mobile, and the rota reflects them.
In the product
- Paginated employee directory
- Invite lifecycle with resend, and worker self-onboarding
- Worker detail with activity timeline, references and notes
- Certifications with expiry dates, including SIA licences, DBS and training
- Last signed in, for genuine adoption visibility
- Holiday and absence with requests and approvals on mobile
- Organisation leave defaults with per-worker overrides
- Roles and scoped access: owner, manager and worker, with location-scoped managers
- Bespoke roles and per-organisation permissions on Enterprise
- GDPR toolset with subject access request export and retention categories
Common people and compliance questions
Can managers be limited to their own sites?
Yes. Location-scoped managers see only their own locations, which is how multi-contract operators keep area managers separated.
Can we export everything held about one person?
Yes. The GDPR toolset includes a subject access request export.
Which certifications can we track?
Any certification you record against a worker, with an expiry date on it. SIA licences, DBS checks and training certificates are the ones UK operators track most, and the expiry is visible before it becomes a problem on a client location.
Do we have to type in every worker’s details ourselves?
No. You invite the worker and they complete their own profile and documents. The invite lifecycle is tracked, including resends, so you can see who has not finished rather than guessing.
How are holiday and absence requests handled?
Workers request on mobile and managers approve there too, and the rota reflects the approved absence. Leave defaults are set for the organisation with per-worker overrides where somebody’s entitlement differs.
Works with the rest of the platform
One worker record underneath, so the rota, the attendance event, the round and the incident all refer to the same person and location.
Scheduling & rotas
Build recurring rotas, fill open shifts, cover absence in two clicks and brief workers before they arrive.
Time & attendance
Geofenced clock in and clock out with a location fix, raw clock events preserved and rated hours that are export-ready for payroll.
Lone worker protection
Worker SOS, discreet duress alarm, check-ins with missed check-in escalation, SMS alert rungs and last-known location.
Patrols & rounds
Checkpoint taps, ordered patrol routes, photo proof, missed-round alerts, dwell time and offline capture.
See it in context: Security guarding , Care , Cleaning , Facilities management
Signed up, configured and live. No sales call.
Start on a Sunday evening if you like. Set up your locations, invite your team and run your first shift before anyone asks you to book a demo.
14-day trial, no card, full Pro features